Project and Admin Coordinator

Job ID307572BR

Position Title Project and Admin Coordinator

Job Description

46’000! That is the number of patients in clinical trials at Novartis. The Trial Monitoring organization drives execution of clinical trials in countries ensuring highest quality monitoring at sites. Our organization extends monitoring services to GDD, NIBR, and to GMA (post-marketing), with operations in 56 countries, monitoring ~540 trials, ~21’140 sites and more than 46’000 patients.

Your responsibilities include, but are not limited to:

• General administrative support: Deals with complex administrative and organizational assignments independently and takes care of general administrative tasks (e.g. dealing with and replying to correspondence, filing, appointment and deadline coordination for the department, database administration, supervising relatively demanding processes, e.g. target/actual comparisons, budget, checking and assigning invoices, deputizing for administrative staff, preparing presentations after prior discussion of content, preparation and evaluation of statistics, meeting preparation [incl. diary] and taking minutes).
• Interaction: Informs, advises and supports the team and associates from outside the team on processes, guidelines and services that are specific to the department. Accommodates customers’ specific needs. Is a professional partner to people within and outside the department.
• Support preparation of team presentations, follow-up on key action items, and lead Quartley country business reviews.
• Support leadership on budget and resource planning. In partnership with Finance coordinate the forecasting of team budgets (costs and headcount) for main planning cycles including Travel budget for Regional team.
• Support TMO AMEA HEAD for resource forecasting and management for the region, including FTE and outside dollar spend/variable cost.
• Management of Regional Communication and sharing platforms including co-ordination and management of communication and information sharing initiatives.

Minimum requirements

• Experience as Administrative Expert and relevant additional career training
• Well-organized, excellent time management with respect to priorities and self-management
• Strong interpersonal skills and advanced team player with demonstrated ability to build collaborative relationships
• Ability to work in a global team environment, meet timelines and work independently
• Strong verbal and written communication and interpersonal skills
• Experience in creating presentations and knowledge Excel and of SharePoint and willing to learn new applications if necessary

Why consider Novartis?

799 million. That’s how many lives our products touch. And while we’re proud of that fact, in this world of digital and technological transformation, we must also ask ourselves this: how can we continue to improve and extend even more people’s lives?

We believe the answers are found when curious, courageous and collaborative people like you are brought together in an inspiring environment. Where you’re given opportunities to explore the power of digital and data. Where you’re empowered to risk failure by taking smart risks, and where you’re surrounded by people who share your determination to tackle the world’s toughest medical challenges.

We are Novartis. Join us and help us reimagine medicine.

Novartis are an equal opportunities employer and welcome applications from all suitably qualified persons.

DivisionGlobal Drug Development

Business UnitGDO GDD

Novartis was created in 1996 through a merger of Ciba-Geigy and Sandoz. Novartis and its predecessor companies trace roots back more than 250 years, with a rich history of developing innovative products. From beginnings in the production of synthetic fabric dyes, the companies that eventually became Novartis branched out into producing chemicals and ultimately pharmaceuticals.