Manager - Access Control

Job ID:R-39743

Category: Finance

Purpose of the role

Group Control Services Centre (GCSC) is a financial control monitoring and reporting capability in Unilever, one of a kind in the industry which has been created in 2012 as part of EFCR – a Finance Transformation initiative, it has since evolved over the last 7 years as a best in class, futuristic, real time financial controls monitoring capability.

GCSC draws its mandate from Global Financial Control Framework (GFCF) which is applicable to all countries and units in Unilever. GFCF was built on 4 global process models – Procure to Pay, Record to Report, Order to Cash, and Make to Deliver process, which cover more than 90% of transactions in Unilever.

GCSC also operates the Access Operations, Global Access Controls Framework (GACF) for almost 90% of Key Financial Application systems (KFAS) of Unilever. They manage the access creations, modification, deletions, periodic review controls etc., for all the KFAS systems. Access Control Operations are one of the Key Area to be controlled across all Unilever KFAS systems and requires a robust control environment to secure the systems at source and at design level

One global controls stewardship team spanning across all the four building blocks is one of a kind in the industry, and is considered as ‘Best in Class’, often visited by many Global MNCs of the size and scale of Unilever to learn about its design and monitoring capabilities.

During the transformation - the four key processes were standardised across Unilever - with nearly 35% of the controls residing within these processes automated in SAP; for most of the other controls real time CHI reports provide stewardship for action by market controllers. GCSC enables stewardship across 75% of the Unilever GFCF.

GCSC operates across the controls chain containing 4 building blocks:

GFCF Stewardship – 75% coverage

• Monitoring of Automated controls embedded in SAP through a tool called SAP GRC (Governance, Risk and Compliance). Automated controls are SAP configurations, through which Financial controls are automated in Unilever. GCSC publishes a quarterly report on automated controls CHIs, covering 35% of GFCF and running Governance with Process Excellence teams to ensure that any negative health indicators are resolved in a timely manner.

• Monthly reporting of Control Health Indicators (CHI) on 4 global processes – Procure to Pay, Record to Report, Order to Cash, and Make to Deliver process. Control Health Indicator (CHI) reports are monthly reports, extracted from SAP and published covering nearly 40% of the GFCF

Access controls

Access Controls involves managing access controls for all Key Finance Applications (KFAS) – Secure@design. This involves creation and deletion of users, enabling periodic user access reviews, master data reviews, super user access granting and enabling review of super user access. It also involves working with business to design business roles for changing job roles in Unilever, in line with transformations, major projects etc, in line with changing business requirements to ensure that Access rights are granted with minimum Access risk, with appropriate segregation of duties.

GCSC Access controls is the design authority for the SAP system roles – to ensure design level controls

Financial Controls Assessment (FCA/SOX) including IT General Controls

Over the past 2 -3 years’ GCSC has created a futuristic controls capability – Real Time controls monitoring capability leveraging latest technology of SAP HANA, where we have moved from Monthly Control Health reports to Real time Controls for all the 60+ CHI reports which are published. Finance Controllers in markets, and other global teams, can view their control performance real time, in a customised manner suited to their market requirement, and take speedy action with rest of business.

In Access Controls – over the past 2-3 years has Centralized 90% of KFAS – Access operations under AC HUB. AC HUB was formed with the main objective of Centralizing Access operations and access Controls for all KFAS to have a tighter controls and robust mechanism to achieve Control Compliances

SOX and ITGC controls assessments are performed for all the SOX selected countries. GCSC SOX team is responsible for coordination of testing, to ensure timely completion of SOX testing and reporting to Group Chief Accountant Department (GCAD).

Main Accountabilities

GCSC Manager – Access Control role is to ensure that GCSC acts as a catalyst in improving Unilever’s Access Controls health . This role is a key leadership role in the Unilever Controls Environment, with a standing participation in Access Controls Improvement Meetings, Controls Framework Steering Group, and Audit Management, VP Connects . Manager-Access Control plays a key role in partnering controls agenda in Unilever and proposing and creating capabilities to manage access controls across Unilever in all Key Financial Application Systems . He/she also plays a key role in liaising with Statutory Auditors and holding governance with the Global and Local Statutory Audit teams for day to day operations.

Manager- Access Controls has the following key accountabilities:

Specific deliverables of this role include but are not limited to, leading a 40 member team (4 inhouse, and 30+ outsourced serviced providers) to deliver:

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The success we’ve achieved means that, today, 2.5 billion people will use our products to feel good, look good and get more out of life.Our brands give us a unique opportunity to create positive change, to grow our business, and to achieve our purpose of making sustainable living commonplace.2.5 billion people use our products each day400+ Unilever brands are used by consumers worldwide190 Countries in which our brands are sold155,000 Unilever people deliver our success€52 billion Our turnover in 2019