Executive Assistant Fresher's job

Reference Code:

• To provide support as Executive Assistant to 3 Directors Technology and provide adhoc support to other identified members of the USCB Technology leads as required like holiday cover for other EAs

What will you be doing?

• To manage calendar, manage support for meetings rooms and day to day support
• To act on behalf of directors for approvals (as permiited by policy)
• To take notes from meetings,publish minutes and track actions
• To work with other directors (spread globally) to ensure smooth organising of meetings

• In addition the responsibilities listed below, this role will be required to provide administrative support in site level activities as identified from time to time.

Management and Team Support 50%

• Manage appointments for the Manager. .
• Book all travel arrangements and accommodation, and itineraries under own initiative, taking account of ensuring that their preferred style/known wishes are conveyed and being aware of the degree of discretion that can be exercised
• Liaise with management and staff regarding a wide range of ongoing matters. Monitor, progress and ensure all actions and paperwork are coordinated in preparation for meetings in line with deadlines.
• Organize meetings and functions at internal/external venues. Liaise with internal/external contacts, visiting and vetting locations, agreeing dates, menus, prices.
• Act as the main reference point both in the presence and absence of executive. Respond to/resolve a wide range of queries, channeling to the appropriate area if necessary thereby leaving managers free to concentrate on only the most important matters.
• Maintain a good working relationship with other CIO support and administration staff, providing back-up and cover during periods of heavy workload or absences
• Manage the administration and support for team as appropriate, including paying invoices and maintaining stationary supply.
• Co-ordinate major meetings / workshops at internal / external venues.
• Organize accommodation and travel for overseas and domestic visits

Administrative Support 50 %

• Undertake the administrative functions required for smooth running of the assigned function
• Maintain finance records (SAP, expenses, company purchase orders), challenging inappropriate expenditure
• Maintain accurate timesheet records for executive team members, producing complete and accurate reports within one week of the end of each calendar month
• Create and maintain records and filing systems, which might include confidential / sensitive information

What we’re looking for:

• Awareness of Barclays business, territories and major lines of business
• Understanding of the role and responsibilities of the CIO function in a large organization
• PC – relevant packages e.g. Outlook, Word, PowerPoint, Excel etc.
• Able to conduct basic research and retrieve information using the Internet
• Good level of social and communication skills when dealing with a range of people and situations
• Able to communicate effectively, both orally and in writing, with clients, customers, colleagues and subordinates
• Good level of planning and organization skills
• Good level of time management skills
• Good numeracy needed for budget figures/expenses
• A good level of literacy and accuracy is expected
• Logical decision making, effective listening and utmost professionalism

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Barclays traces its ancestry back to two goldsmith bankers, John Freame and Thomas Gould, who were doing business in Lombard Street, London in 1690. In 1736, Freame’s son, Joseph took his brother-in-law, James Barclay on as a partner, and the name has remained a constant presence in the business ever since.Barclays was built over centuries. Our longevity is an extraordinary achievement, especially against the backdrop of multiple financial crises, international conflicts, and the agricultural, industrial and now technological revolutions.