Admin Executive

• Support in Administrative Budget & road map w.r.t needs & requirements of Business operations
• Sustainability initiatives in offices
• Achieves financial objectives by anticipating requirements; submitting information for budget preparation; scheduling expenditures; monitoring costs and optimize resources
• Provides supplies by identifying needs for reception and cafeteria establishing policies, procedures, and work schedules.
• Purchases printed materials and forms by obtaining requirements, negotiating price, quality, and delivery
• Ensure that all facilities, furniture, fixtures and equipment and other assets are properly and carefully maintained
• Optimization of Resources: Develop systems to economize on consumables as far as possible, without compromising quality and ensure that wastefulness is avoided.
• Ensure proper standards of health, hygiene, and safety in facilities
• Maintain and continuously improve the quality of service and standards in offices. Engage quality services and monitor them daily with utmost care; report any damage or bad quality to concerned and initiate necessary steps to correct the same
• Maintain all the Inventory records and follow all the norms and processes as specified in the policy
• Proactively think through the measures that need to be implementing in safeguarding and optimizing utilization of resources
• Completes special projects by organizing and coordinating information and requirements; planning, arranging, and meeting schedules; monitoring results
• Reduce operating costs through vendor management
• Ensuring zero down time of office equipments
• Ensure Cost Control of admin overheads as per budget.
• Ensure support in employee engagement initiatives, Festive celebrations, Workplace celebration and / Better Tomorrow Plan initiatives.
• Fleet / Transport Management for employees
• Ensuring travel, stay & local travel is managed for APAC & Global team visiting India.
• Hotels, Car bookings, Banquet booking for training programs & other officials visiting as per their travel plans. Timely clearing of the invoices
• Office upkeep and AMC handling for office equipments like Aircons, UPS, Server, Printer/Xerox Machine, EPABX, Tea/Coffee machine, Fire Extinguishers etc. Looking after General Infra of Office & its maintenance Stationery Requisition & Handover to employees as & when required by them
• Arranging Housekeeping rosters & allocation of work as per business requirement
• Requisition of HK Material, Stationery, Tea-Coffee, Water & Other Misc. things
• Process involving of Purchase Requisition & clearance of Vendor Payments.
• Clearing the payment of Monthly Telephone & Electricity Bills.
• Workplace Allocation for any new employees.
• Arranging Branding & Communication for every events & festivals as & when requested by respective functions.
• Support to HSE for ERT Training & Mock Drill, First Aid
• Monthly ADMIN reports like Staff accommodation inputs, MIS, Monthly vendors bills checking and provision to Finance.
• Managing the ID cards (issuing temp card, visitors card, temp card for employee)
• Complete responsibility for taking care of end to end

Founded in Marseille in 1966 by Pierre Bellon, Sodexo is the global leader in services that improve Quality of Life, an essential factor in individual and organizational performance. Operating in 80 countries, Sodexo serves 75 million consumers each day through its unique combination of On-site Services, Benefits and Rewards Services and Personal and Home Services. Through its more than 100 services, Sodexo provides clients an integrated offering developed over 50 years of experience: from foodservices, reception, maintenance and cleaning, to facilities and equipment management; from Meal Pass, Gift Pass and Mobility Pass benefits for employees to in-home assistance and concierge services. Sodexos success and performance are founded on its independence, its sustainable business model and its ability to continuously develop and engage its 420,000 employees throughout the world.
Sodexo is included in the CAC 40 and DJSI indices.