Senior Administrative Assistant

Job Identification 2100000U

EA to VP of Product Development

Shift timing - 4 PM - 1 AM Midnight

Core responsibilities include but not limited to –

- Schedule meetings, calls, presentations and travel

- Coordinate and attend weekly staff meetings

- Coordinate leadership team meetings and customer, Partner meeting(s)

- Monitor VP’s emails, while maintaining a high degree of confidentiality

- Coordinate travel reservations for air, hotel, etc.

- Draft emails to employees, suppliers, partners, vendors and customers

- Co-ordinate solutions to cell phone & email technical issues

- Co-ordinate any requisitioning processes for resources like hardware or devices

- Prepare expense reports

- Coordinate/Facilitate team events, gifts and rewards for individuals and team

- Coordinate and schedule conference rooms for meetings at internal and external locations

- Handle and process security badge requests for guests

- Arrange for visas for international travel

- Process purchase requisitions and invoices

Job Requirements-

- Minimum of 6-years’ experience including minimum 4+ years supporting an executive in a corporate environment

- Fluency in spoken and written English. Ability to communicate effectively with global, cross-cultural teams

- Advanced proficiency with MS Office applications: Excel, PowerPoint, Word

- Willingness to learn including Oracle processes

- Ability to multi task effectively

- Professional, friendly attitude and approachable

- Willingness to work with and help the entire team as and when needed

- Experience working with global teams

Provides administrative/clerical support to a function, group or customer base. Supports an SVP or below.

Spends less than 20% of time providing administrative support to relieve managers and staff of administrative and clerical details. Spends more than 80% of time on special projects. Projects may include equipment management, training new hires on policies and procedures, project coordination and logistics, documentation and collateral coordination, liaison to Human Resources, create administration manuals. May participate in operational task forces. May analyze basic spreadsheet models and track projects.

Works on assignments that are complex in nature where considerable judgment and initiative is needed in resolving problems and making recommendations. Exercises judgment within defined procedures and practices to determine appropriate action. Normally does not receive work instructions, may determine methods and procedures on new assignments and may supervise other administrative employees. Ability to work in a dynamic fast paced environment. Knowledge of spreadsheet applications. Demonstrated strong organizational skills. Proactive and resourceful. Self-motivated. Proficient in desktop applications such as MS Word, Excel, PowerPoint, email messaging tools, etc. BA/BS degree or equivalent. 2 - 4 years of related experience.

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Oracle Corporation is an American multinational computer technology corporation headquartered in Austin, Texas. In 2020, Oracle was the third-largest software company in the world by revenue and market capitalization.