Executive Assistant

Role & responsibilities

Day-to-Day EA support to OD Sales Leadership.

Expertise in MIS Excel reporting is a must.

5 Days working from office

Job Location - Noida Sector 127

Primary Role • Day-to-Day administrative support to OD Sales Leadership

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• Scheduling meetings and appointments on daily basis for VP as per his direction
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• Arranging domestic/ international itineraries and compiling documents for business meetings for VP and per his direction (Visas, OTTs, Meeting Agenda, QBR Templates)
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• Compiling day to day reports and business intelligence Forecast, Pipeline, Leads, BDC, Head-Count, Upsell reporting and on demand reporting requests
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• Managing reimbursements for all business-related expenses incurred by Joydeep (and as per his direction) to manage the team
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• Preparing Minutes of the meeting for Joydeep (and as per his direction)
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• Organizing and managing various team events (Rewards and Recognition Dinner, Team Building, etc.) for the employees
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• Vendor Management for all administrative, training and events purposes
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• Active follow ups with stakeholders on various deadlines
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• Keeping a check on the facilities floor cleanliness, hygiene, projector, phones, hardware, washrooms and other arrangements during executive visits to Noida hub
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• Documentation of the important paperwork travel, expenses, visas, events, procurement, etc
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• Out-of-the-box and creative ideas for operations management
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• Transport Management for Employees
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• Expense Management
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• Event Management

• Day-to-Day administrative support New Hire onboarding, liaison between hiring managers & recruitment team

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• Documentation
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• Adhoc Reporting
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• Global Despatcher for leads assigned to BDCs Job Requirements
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• Maintaining confidentiality of Senior Management information
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Outstanding writing and speaking skills

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• Advanced knowledge of Microsoft office
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• Flexibility in working hours Eligibility Criteria
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• Graduate/Post Graduate in any field
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• Advanced Knowledge of Microsoft office
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• Prior experience in a similar role Responsibilities displayed in the job posting Spends less than 20% of time providing administrative support to relieve managers and staff of administrative and clerical details. Spends more than 80% of time on special projects.
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Projects may include equipment management, training new hires on policies and procedures, project coordination and logistics, documentation and collateral coordination, liaison to Human Resources, create administration manuals. May participate in operational task forces. May analyze basic spreadsheet models and track projects.